Accounts Pay Associate

Americold is a global provider of temperature-controlled infrastructure.  We partner with farmers and food producers to ensure their perishable and frozen product reaches food suppliers, restaurants, and your local grocery store without spoilage.  Our customers, which include some of the most respected brands in the food industry, rely on our expertise and commitment to safety to deliver on their commitments.

Accounts Payable Associate

Barcelona, Spain

We are seeking a proactive and dynamic Dutch speaking Accounts Payable Associate to join our team in the European Service Support Centre in the heart of Barcelona, Spain. The Centre delivers high-quality Finance support services for Americold operations across Europe. By leveraging best practices and technology, we offer a collaborative environment that fosters growth and development.

Whilst focusing on Accounts payable, the ideal candidate will also have experience in Accounts receivable as they may be asked to support that area too on occasion. This role is critical to support Americold’s growth across all Europe.

Key Responsibilities

Invoice Processing:

• Receive, review, and process vendor invoices for accuracy and compliance.
• Ensure timely entry of invoices into the accounting system.

Payment Processing:

• Prepare payments to vendors, ensuring adherence to payment terms.
• Maintain schedules for regular payments and manage payment methods (e.g., checks, electronic transfers).

Reconciliation:

• Conduct monthly reconciliations of accounts payable with the general ledger.
• Reconcile vendor statements to ensure all transactions are accurately recorded.

Supplier Management: 

• Maintain accurate records of vendor information and establish strong communication channels.
• Address and resolve discrepancies or disputes related to invoices and payments.

Expense Reporting:

• Process and verify employee expense reports in accordance with company policies.
• Ensure proper documentation and approval for all expenses.

Compliance and Audit:

• Maintain organized and accurate records of all account payable transactions.
• Ensure compliance with internal controls and relevant regulations.
• Provide information to internal audit and external audit as requested from time to time

Reporting and Analytics:

• Generate and analyze accounts payable reports, including aging reports and cash flow projections.

Collaboration:

• Work closely with internal departments, such as procurement and finance, to ensure seamless operations.
• Identify and implement process improvements to enhance the efficiency of accounts payable operations.
• Stay updated on accounting software and best practices in accounts payable management.

Assist with AR Activities: 

• Issue invoices

  • Implement and manage collection strategies for overdue accounts.

  • Communicate with customers to resolve payment issues and negotiate payment plans if necessary.

  • Conduct regular reconciliations of accounts receivable to the general ledger.

• Reconcile customer statements and resolve discrepancies.

Key Qualifications

• Language Proficiency: Fluency in English is required; good of understanding of Dutch is beneficial; additional European languages are a plus.

• Ideally a bachelor's degree and/or Finance qualifications and training

• Proven experience in accounts payable or a similar financial role.

• Skills:

  • Strong attention to detail and accuracy 

  • Ability to identify discrepancies and resolve issues efficiently and pro-actively

  • Excellent organizational skills managing multiple tasks and deadlines.

• Strong analytical and problem-solving skills to identify and resolve issues.
• Strong collaboration skills across diverse, multicultural teams.

• Technical Skills: Proficient in Microsoft Excel and other spreadsheet applications. Knowledge of financial ERPs such as SAP and/or Oracle is a plus.

• Location: Barcelona 22@. (This position offers a hybrid work policy 3+2).